Internal SOPs · Employee onboarding

Build an employee onboarding SOP that survives the next tool migration.

A new hire's first week runs through a whole stack of tools: Workday or Rippling for payroll and benefits, Okta or Google Workspace for identity, Slack for comms, Notion or Confluence for the wiki, plus the CRM and project tracker their team lives in. Onboarding documentation has to walk people through all of it, and it goes out of date the moment any of those vendors changes a screen. Workflow Replay captures each onboarding workflow once with a Chrome extension, then gives you a Replay button: click it and every step re-runs against the live product so the screenshots refresh in seconds.

Install the Chrome extension See replay-to-refresh

Why employee onboarding documentation rots first

Onboarding is a workflow you run over and over, and a new hire can only be as self-sufficient as the guide in front of them, which makes onboarding mostly a documentation problem. It is also the workflow that touches the most tools at once: payroll and benefits, the identity provider, the internal wiki, the CRM, the project tracker, and a long tail of team-specific apps. The more screens a guide spans, the sooner one of them changes and a screenshot stops matching, which is why onboarding docs are usually the first to mislead.

Capture once. Refresh on replay.

Pin the Workflow Replay extension and record the onboarding walkthrough end-to-end the first time you run it. Share the read-only link in the welcome email so every new hire follows the same path. That consistency is what turns onboarding from tribal knowledge into a repeatable process. When a vendor changes a screen, open the workflow and click Replay: every screenshot refreshes against the live product in seconds, and the link you already sent stays current. No re-recording, no hunting for which step broke.

Redact what new hires shouldn't see

Blur any region of a screenshot, whether it's salary fields, account numbers, or customer PII, so it never reaches the share link. Set a redaction once and it persists across every replay, so each refreshed screenshot stays clean.

Keep reading

Anchor pages and related deliverables across the Workflow Replay site.

Stop maintaining docs by hand.

Install the Chrome extension in one click. Capture your first workflow in 60 seconds. From there, one click on Replay keeps it current — forever.

Install the Chrome extension — free